Employee Expense Management Automation

Workflow Enabled Expense Management Solution to Manage your corporate expense policies.

Employee Expense Management Automation

Our Expense Management solutions allows your employees to easily create and submit expense reports to managers, executives and accountants allowing to save time and ensuring that employees comply with company expense policies. You can configure and manage your expense policies by setting maximum amounts per line items, provide category, approvals levels and etc. The complete process from employees-to-approver(s) and to accounting is workflow enabled with analytical reporting allowing you to analyze and control excessive spends.

Our expense management solution allows you to manage corporate expense policies;setting amounts per line, approval limits, expense category policies, approval levels, approved vendors and much more. Expense workflow allows you to manage the complete process workflow from employee-to-approver and then to the accounts departments.

This helps in eliminating the need to complicate and time-consuming spreadsheets and provide an end-to-end solution helping you to reduce costs and speed up expense management processes.

Key Features

Complete History Trails

Our Solutions ensures that all the activities are captured into the system with complete history trails giving complete insights intowho did what, when and where. Modifications are logged with record of every user data changes ensuring trace into every changes.

Integrate with Accounts Software

We can develop tools to integrate to integrate the complete Expense Management workflow solutions with your Accounting Software or with other 3rd Party IT software enabling automated export and import of data with Accounts Payable and General Ledger system.

Mobile Integration

We can customize the solution and make it available on mobile devices and tablets. This helps in increasing the mobility of the employee and managers to take action on the expense claim; approve, reject or seek clarification on expense claims.

Analytics and Expense Reports

Our solution provides complete analytics and clear insights into how your company and employees spend their travel and expense budget and what is projected spend for the month. This helps in enforcing corporate policy and monitor compliance, while reducing the reimbursement timesignificantly.

Active Directory Integration

Implement a complete Active Directory Integration with Single Sign On of the Expense Management Workflow allowing the routing of expense workflow and taking actions based on the Active Directory hierarchy.

Roles Based Routing

The Solution provides a complete roles based routing of Expense Claim Tasks within the workflow wherein user is able to take actions based on the role, approval limits and permission on respective tickets.

Automated Alerts

The solution provides for generation of automatic email notification and alerts for expense claims raised, action taken, expense approved or rejected and etc. to the respective stakeholders. This can be further extended to SMS based alerts.

Expense Document Capturing

We can customize our solution to implement a complete document capturing related to Expense related claims which can be travel invoice, hotel stay invoice and etc. which are required as per company policy for expense claims from employees.

Escalation Matrix

Complete escalation matrixbuilt into the Expense Management Workflow; allowing the system to automatically escalate expenses based on threshold time limit in case of no action and allot to the next designated contact for approval.

Manage Expenses

Easily manage employee expenses with expense categories, reimbursement policies and track receipts with expense reports. Easy to use interface for employee to create, submit and track their expenses that are accurate and in-policy.

Manage Expense Policies

Apply expense policy automatically on every expense as soon as the employee files them with predefined rules to enforce corporate compliance. Expenses out of policy are flagged and alert is generated.

Workflow Based Expense Approval

Implement Flexible and Workflow driven Expense Approval process withapproval limits and special approval rules for expense categories. This bring in visibility and control and significantly increasing the efficiency.

Advantages of Our Expense Management Automation

1Workflow Driven Expense Approval and Management Processes.
2Switch to 100% paperless based Expense Management Process right from the day one.
3Easy to use interface to file expense, track receipts and expense reports.
4Travel policy enforcement with line items receipts and line item expense approval.
5Improve company compliance with spending policies.
6Reduce employee time spent on travel planning and expense reporting.
7Mobile interface for anytime and anywhere access, reducing cost and speeding up process.
8Provide complete transparency with 100% visibility into to the managers and also to customer on their complaint.
9Reduce time required to process document and reduce manager time spent on approvals.
10Automatic escalation of task based on threshold time limit in case of no action.
11Complete History trails for each tickets identifying bottlenecks if any.
12Easily integrate with Accounts Payable and General Ledger Systems.

Our BPM Solutions